BEING Futures Co-design Workshop 3

Owned by Dana Ayotte
Last updated: Nov 29, 2021
6 min read

Workshop 3 Co-design Agenda

Sept 28, 2:30-4pm ET, 90 min total

Join 15 min early

Agenda

  • Settle in (5 min) 
  • Logistics (2 min) 
  • Plan for today (2 min) 
  • Quick review of what we’ve done so far (2 min) 
  • Describe (breakout group) activity (5 min) 

2:50pm

    • Group activity (45 min) 
  • Note: if less than 6 participants we’ll stay in one group and go til 3:40

3:35pm Return from breakout rooms

  • Share back from small groups (if needed) (5 min) 

3:40pm

  • Collaborative whiteboard activity: BEING Future Dreams! (10 min) 
  • What happens next? (2 min) 
  • Questions and Reflections (5 min) 

4:00 END

Detailed Breakdown

Settling in (5 min)

Logistics (2 min) - BEING

  • [Note - if 5 or less participants, we’ll stay in one group]
    • Recording - everyone ok with that? Or turn off your video if not
  • [Press record]
  • Technical issues - we’ll try to sort it out in the chat, if that’s not working, Rachel or Ayesh will call you
  • Breaks as needed, we’ll also have a brief movement break
  • Use Zoom hand or raise your hand or wave or msg in chat when you want to speak
  • It’s good if you can say your name before you speak
  • We’ll be together until 4pm eastern time today


[Press record]

Dana - slide - share screen

Dana - Plan for today - [Slide 1] (2 min) 

Dana - What we’ve done so far - the space map (2 min)

[Slide 2]

    • We put together everything we’ve talked about so far and sent you this BEING Futures “space map” 
  • [Slide 3] And today we’ll focus on BEING online (annotate or indicate on space map)


Describe Breakout Group Activity (5 min)

Dana [Slide 4] and put list below into the chat

  • We’re going to focus on BEING online today
  • We’re going to look at some of the website pages and other things you have done online and talk about what you like, what you might want to change, and new things you might want to do
  • We will re-group together at 3:35pm (no Zoom timer)
  • QUESTIONS?

(Breakout) Group Activity - aim to start by 2:50 pm latest (45-50 minutes)

  • [Press record in new room]


Dana/Caren

We are going to go through all the things you are doing online at BEING. We’re going to talk about the following things:

[show list on Slide 4 and put this list in the chat]

~ SHOP

~ Instagram and Facebook 

~ ARTIST Pages 

~ SPEAK and CLICK

~ EVENTS page

~ Websites that you like that aren’t BEING sites

1. BEINGHome: SHOP (5-10 min) - Dana

  • Are you all familiar with the BEING Shop?
    • Do you look at it much? What do you do when you’re on the Shop?
    • What do you like most about it? 
  • Is there anything else you’d like to have or be able to do in the shop? 
  • Is there anything you would remove (i.e. what’s not useful)?
  • What do you want others to be able to see and do when they go to the shop E.g. I want people to be able to purchase my art. Or e.g. I want people to know more about me
  • What about having an in-person shop? A pop-up shop? Have you ever done that at BEING before?

2. Social Media: Instagram and Facebook (10 min) - Caren

    • Are you all familiar with BEING’s Instagram and Facebook pages?
    • Do you look at them much? What do you usually look at or look for?
      • If you don’t use them, why not?
      • What do you like most about them? 
  • E.g. Using Instagram stories to show artists and work, shop
  • Is there anything else you’d like to see there? E.g. I want to be able to find out what other artists are working on at the moment; remind me of upcoming events
  • Is there anything you would remove (i.e. what’s not useful)?
  • What do you want others to be able to see or do on BEING social media? E.g. I want people to be able to purchase my art. Or I want people to know more about me


Dana [Slide 7] - 1 MIN MOVEMENT BREAK! Stand up,  or wave arms around, or stretch..

3. BEINGStudio: Artist pages (5-10 min) - Dana

    • Are you familiar with the artist pages? [If not] let’s take a moment to look at them [open artists pages]
    • What about the artist pages is good? What do you like best about them? 
    • Is there anything else you would like to see on these pages? E.g. I want to be able to find out what other artists are working on at the moment.
  • Do you want to add more information to the page, for example, a link to your SHOP page, or a SPEAK podcast you helped make, or other things?
  • Is there anything you would remove (i.e. what’s not useful)?
  • What do you want people outside of BEING to be able to see on these pages? What do you want them to know? E.g. I want people to be able to purchase my art. Or e.g. I want people to know more about me


5. BEINGHome: CLICK (magazine) & SPEAK (podcast) (10 min) - Caren

  • Is everyone familiar with the CLICK magazine and the SPEAK podcast?
  • What do you like best about them?
  • Some of you told us in the last workshop that you liked learning new skills about how to create a podcast or an online magazine
  • What is it about the process of creating them that you like? 
    • Do you want to do more of that?
    • Do you want to do anything differently?
  • What do you want other people, outside of BEING, to think about when they look at CLICK or listen to SPEAK? What do you want them to know?
  • Is there anything (else) you want to include in CLICK or SPEAK? 
  • Is there anything you would do differently (i.e. what’s not useful)?
  • Are there different ways to make CLICK or SPEAK?
    • Eg. last workshop the idea of holding a printed version of CLICK came up


6. BEINGStudio: Events Page (~5 min) - Dana

[if it’s later than 3:25pm, we can skip this section]

    • Are you familiar with the Events pages? [If not] let’s take a moment to look at them [open Events pages]
    • Do you look at the Events pages much? 
      • If you don’t use them, why not?
    • What about the Event pages is good? What do you like best about it? 
    • Is there anything (else) you’d like to see on these pages?
  • If there was a recording of an event (like a workshop), would you want to see it here?
  • Is there anything you would remove (i.e. what’s not useful)?
  • What do you want others to be able to do or see on these pages? E.g. I want people to sign up for my workshop.

7. What about other websites or social media sites other than BEING? Are there any you visit and like? (5 min) - Caren

[Slide 11]

  • For eg. for me I really like some quilting sites and social media sites of quilt artists


8. Is there anything else you want to be able to do (online) that we haven’t talked about? (5 min) - Dana

Checklist to share in the chat as needed (we can leave out the ones we feel we’ve talked about enough already):

~ Showing your art work to others

~ Connecting with other artists

~ Promoting yourself and your art

~ Learning new skills

~ Teaching workshops

~ Selling your work

~ Creating digital art (like the podcast)

@ 3:35pm Return from breakout rooms, share back from small groups (5 min)

No screen sharing, No slide

Dana 

  • Welcome back everyone!
  • Does anyone want to share something about what you discussed in your small group?
  • If quiet, Caren and Dana can start by sharing some things they heard in their groups

@3:40pm Collaborative whiteboard art-making: BEING Future Dreams (10 min) 

[Slide 12]

Caren - Screenshare the whiteboard

  • Caren - save the whiteboard
  • Caren - Screen captures of process along the way

Describe Next Steps (2 min)

Dana

  • [Slide 13]
  • We’ll add what we’ve done in this workshop to the space map and send it to you
  • Everything you have shared in the 3 workshops will help create the future of BEING! Thanks for all your work!

Congratulations! - Questions and Reflections (5 minutes)

[Slide 14]

END - Slide 15




Desired Outcomes 

  • Have fun
  • Understand what “online” activities and items artists like and want to keep doing
  • Come up with some “mashups” of different items or activities (combine at-home with zoom and online…)
  • Come up with a few new ideas for online items (mashups or not)


Reference

Prompt Questions

Open prompts:

  • What did you like best about [activity]?
  • What else did you like about it?
  • Is there anything you might change to make [activity] better?
  • How do others feel about that [activity] 
  • Does this make others think of any other BEING Futures ideas?
  • How would you imagine doing [in-person activity] on Zoom? 
  • How would you imagine doing [zoom activity] in-person?
  • What BEING activity most excites you?
  • What BEING activity least excites you?
  • What one thing do you miss the most from in-studio activities?
  • What one thing have you liked the most from BEING Home activities?




Reference: List of BEING Events and Activities

(can grab for Zoom chat copy and paste)

BEING online:


~ BEINGHome.ca

  • SHOP
  • CLICK (magazine) [originally created to accompany SPEAK]
  • SPEAK (podcast)


~ BEINGstudio.ca

  • Artist web pages
  • Events Listing
  • Join


~ Social Media

  • Facebook
  • Instagram


~ Showing your work [and how you do it/talk about your process] online [synchronously and asynchronously]:

  • CLICK magazine
  • SPEAK podcast
  • directory
  • social media 
  • Zoom


BEING AT Home

~ Zoom workshops (Art Sparks, Artist Connect)

~ Weekly Zoom Meetings

~ Art kits

~ Making art at home [being home]

~ Showing your art on Zoom -- live, recorded zoom for sharing later or using in a video for the website

~ Collaborating (SPEAK & CLICK) -- how can collaboration happen if artists are at home and in studio? Tools, equity, etc.

~ Learning new tech skills (Zoom, other)

BEING IN the Studio 

~ Making art in the studio 

~ Using materials and studio space

~ Visiting artists (In the Making)

~ Artist workshop series (Christopher Griffen)

~ Gallery exhibitions (Tarnation)


Reference: Co-facilitation support

  • Noticing someone wanting to participate
    • Hands, chat, gestures
    • Watching for indications of wanting to participate
  • Prompting with questions
  • Drawing out quieter participants
  • Going around and asking everybody - want to make sure it doesn’t feel like an interview in front of a crowd!
    • Others relating to the experience?
    • Someone says something resonant - make space for that
  • Artists say name before they share, so we know even if not looking