Archived - Project Schedule
This page is archived
The following is the original working document for the project tasks and is no longer being updated.
Please refer to the IUI Project Tasks (Archived) page instead.
# | SCHEDULE & PPROJECT ACTIVITIES AND MAJOR MILESTONE GROUPS | Anticipated Start Date | Anticipated Completion Date | Status | Notes/To Do |
|---|---|---|---|---|---|
1 | Applicant Activity #1 Establish collaboration and co-design tools | June 22, 2020 | August 1, 2020 | ongoing | Collaboration will be carried out via this wiki. Co-design tools/techniques will be determined as needed. |
1.1 | Establish meeting schedule and protocol between NRC and IDRC teams | June 22, 2020 | July 1, 2020 | complete | Meetings will be bi-weekly with weekly meetings as needed. |
1.2 | Determine means of sharing documents, documenting decisions, collaborating on workplan (e.g. https://wiki.fluidproject.org, MS Teams, etc) | June 22, 2020 |
July 1, 2020 | complete | Documents that can be shared externally are uploaded to the wiki in the files list or as a wiki page. |
1.3 | Submit applications for ethics review at both OCADU and NRC | June 22, 2020 | August 1, 2020 | submitted July 13, 2020. Revision submitted July 27, 2020. Approved July 28, 2020 | REB applications are available at: REB Application |
2 | Applicant Activity #2 Conduct literature review of existing relevant guidelines and practices | June 22, 2020 | May 31, 2021 | first iteration complete, task is ongoing |
Summary spreadsheet: https://wiki.fluidproject.org/download/attachments/202506392/IUI%20Accessibility%20Review.xlsx?api=v2 |
2.1 | Complete review of guidelines in Canada and globally directly relevant to digital inclusion and remote interaction | June 22, 2020 | August 1, 2020 | first iteration complete, task is ongoing | Review documentation: Review of Existing Relevant Virtual Health Guidelines and Practices |
2.2 | Complete review of recommended practices directly related to digital inclusion and virtual care applications | June 22, 2020 | August 1, 2020 | first iteration complete, task is ongoing | Recommendations for digital practices related to virtual care will be developed through co-design processes and we will continue to look for best practices in the ongoing scan. |
2.3 | Complete review of any indirectly related guidance that can be used as models. | June 22, 2020 | August 1, 2020 | first iteration complete, task is ongoing | The "other practices" tab in the summary spreadsheet documents guidance that has been found in the ongoing scan. |
2.4 | Ongoing review and updating of models and scans | June 22, 2020 | May 31, 2021 | first iteration complete, task is ongoing | models require stakeholder input |
3 | Applicant Activity #3: Conduct environmental scan to identify vulnerable individuals and groups, as well as barriers to access | June 22, 2020 | September 1, 2020 and ongoing | ongoing |
vulnerable populations lists: Vulnerable populations barriers to access lists: Occupational Therapist - functional barriers and Functional Barriers to Access for Virtual Care |
3.1 | Draft systems process diagram to show the full life-cycle of virtual care deployment and “actors” involved and impacted in the process | June 22, 2020 | September 1, 2020 | started | Through our meetings we have begun to identify actors and flows within virtual care deployment. A system diagram has not yet been developed. Virtual Care Systems Diagram Planning (3.1) |
3.2 | Review available data and data gaps to determine who is excluded or struggling with current virtual care systems and aspects of planned virtual care environments | June 22, 2020 | September 1, 2020 | started | We are able to identify aspects of virtual environments that create barriers. These are reported on the wiki at |
3.3 | Consult with relevant advocacy organizations and members of community networks to identify vulnerabilities. | June 22, 2020 | September 1, 2020 | started | With NRC guidance, a vulnerable populations list has been started at https://wiki.fluidproject.org/display/IUIGFVP/Vulnerable+populations |
3.4 | Establish initial list of vulnerable individuals and groups and associated barriers to be addressed | June 22, 2020 | September 1, 2020 | We know some barriers based on our expertise and research as well as vulnerable populations. Inclusive design approach does not match barriers to groups recognizing that barriers span perceived group boundaries. | |
3.5 | Draft report of vulnerable groups and barriers identified and methods used | June 22, 2020 | September 1, 2020 | Initial barriers and populations identified | Barriers report and documents available at: Occupational Therapist - functional barriers and Functional Barriers to Access for Virtual Care Download of barrier report: https://wiki.fluidproject.org/download/attachments/212729883/Potential%20Barriers%20to%20Access.docx?api=v2 |
3.6 | Add missing vulnerabilities at each iterative co-design cycle | June 22, 2020 | ongoing | ||
4 | Applicant Activity #4 Iteratively co-design, evaluate and refine guideline criteria together with vulnerable individuals and group representatives | July 22, 2020 | January 1, 2021 | started | Analysis of lit review is forming starting point for guidelines. |
4.1 | Recruit co-designers and develop inclusively designed interaction strategy for co-design sessions | July 22, 2020 | September 1, 2020 | started | -preparing co-design protocol for REB, have prepared survey to support development of activities and recruiting |
4.2 | Conduct iterative co-design sessions using the methodology developed by the IDRC. This includes evaluating draft guidelines and refining the drafts in the next iteration. | July 22, 2020 | ongoing | started | -have begun SME consultations See: |
4.3 | Recruit co-designers with needs not represented in previous iterations. | July 22, 2020 | ongoing | ||
5 | Applicant Activity #5 Co-design presentations of guidelines with guideline implementers (includes procurement language, evaluation tools, and contextualized criteria for vendors) |
Dec 1, 2020 |
April 1, 2021 | started | We have created a section in the wiki to aggregate our knowledge/work in the area of procurement; Accessible Procurement |
5.1 | Recruit co-designers (procurement personnel, vendors, implementers, assessors, policy staff) and develop inclusively designed interaction strategy for co-design sessions | Dec 1, 2020 | January 30, 2021 | ||
5.2 | Conduct iterative co-design sessions using the methodology developed by the IDRC. This includes evaluating draft guideline presentations and refining the drafts in the next iteration. | Dec 1, 2020 | ongoing | ||
5.3 | Recruit co-designers with needs not represented in previous iterations. | Dec 1, 2020 | ongoing | ||
6 | Applicant Activity #6 Evaluate effectiveness of guidelines and refine guidelines | January 1, 2021 | May 31, 2021 | ||
6.1 | Engage stakeholders who did not participate in co-design sessions to review guidelines and presentations and provide feedback | January 1, 2021 | March 31, 2021 | ||
6.2 | Refine guidelines and presentations in response to feedback | January 1, 2021 | May 31, 2021 | ||
6.3 | Draft reports with overview of guidelines and process of developing guidelines. | January 1, 2021 | May 31, 2021 | ||
7 | Applicant Activity #7 Conduct gap analysis of existing personalization software components and interface barriers experienced by vulnerable individuals in the virtual care context. Define use cases. | August 1, 2020 | October 1, 2020 | ||
7.1 | Using environmental scan and the list of barriers identified in activity 3, specify gaps in user interface personalization features needed for virtual care interaction. | August 1, 2020 | October 1, 2020 | in progress | See: Personalization in virtual healthcare tools |
7.2 | Draft use cases to be addressed in iterative development of personalization features. | August 1, 2020 | October 1, 2020 | ||
8 | Applicant Activity #8 Co-design, prototype, test and refine additional software components or revisions to existing components that |
October 1, 2020 |
March 1, 2021 | ||
8.1 | Recruit co-designers and develop inclusively designed interaction strategy for co-design sessions | October 1, 2020 | November 1, 2020 | ||
8.2 | Conduct iterative co-design sessions using the methodology developed by the IDRC. This includes evaluating prototype components and refining the prototypes in the next iteration. | October 1, 2020 | Mar 1, 2021 | ||
8.3 | Recruit co-designers with needs not represented in previous iterations. | October 1, 2020 | ongoing | ||
9 | Applicant Activity #9 Produce documentation and model implementations of open, reusable software components | January 1, 2021 | May 31, 2021 | ||
9.1 | Work with NRC to integrate personalization components into NRC virtual care platform. | January 1, 2021 | May 31, 2021 | ||
9.2 | Document integration and extensibility process for personalization components | January 1, 2021 | May 31, 2021 | ||
9.3 | Complete report regarding component framework development and results. | January 1, 2021 | May 31, 2021 |