The Project
Funder: Ontario Trillium Foundation
Project Website: https://workinculture.ca/
Duration: June 8, 2022 to April 30, 2023
Goals
Collaboratively design a new version of the WorkInCulture job board and web site with a community-led co-design approach so it can be implemented by the system builder.
Co-Design
Who should be involved? Who are the people who will be impacted by the design of the job board and the website?
- WIC community of jobseekers
- People who want to, but never used WIC’s job board
- Employers - those who post jobs to the board
- Administrators - those who are responsible for maintaining the website and content
- WIC funders
- System builder - Surface Impression
Also see: WIC Co-design Planning
Tasks
- identify needs and priorities for the new site, and to examine supports that may enable greater impact and benefit for marginalized groups, including the gathering of metrics and data that will support more inclusive hiring practices.
- Lead two co-design workshops to engage the community in helping to design and refine the website and the job board
- Synthesize and summarize the results of the co-design workshops
- Design user flows, user interface wireframes, and other specifications useful for the development of the site
- Create visual and/or interactive mock-ups of the user interface
- Solicit feedback on the designs and platform through participatory design ‘crits’ and feedback sessions
Deliverables
The IDRC at OCAD U will provide WorkInCulture with:
- A synthesis of the results from the co-design workshops after the completion of codesign.
- Medium-fidelity user interface mock-ups that a web development firm can use to implement the final design.
Documents and Resources
- WorkIn Culture Job Board
- Design framework for another project - Bodies in Translation
- 2018 surveys from WIC
- Located on
nextcloud > IDRC-Design > Projects > WorkIn Culture > WIC Job Board Survey 2018
- Located on
- Meeting notes
- Subaward document between IDRC and OTF - Includes Appendix B.
- Located on
nextcloud > IDRC-Design > Projects > WorkIn Culture
- Located on
- Surface Impressions Quote - they are building the website
- Located on
nextcloud > IDRC-Design > Projects > WorkIn Culture
- Located on
IDRC will use the following existing infrastructure for their ongoing work and digital asset storage:
- Fluid Wiki for public information
- IDRC Nextcloud for working docs and reports
- OCADU OneDrive / SharePoint for sensitive information
- Figma for mockups
Timeline
January
| Task | Who | Status | Notes |
|---|---|---|---|
| Share synthesis report | IDRC | Mid-January Should have all major components present:
| |
| Check-in with advisory panel | IDRC, WIC, SI | Share progress and get panel feedback. |
December
| Task | Who | Status | Notes |
|---|---|---|---|
| Report job poster interview findings | WIC | ||
| Refine mockups and userflows for feature set based on Job Poster feedback | IDRC | ||
| Refine and firm up details on priority features | WIC, SI, IDRC | ||
| Continue development on website | SI |
November
| Task | Who | Status | Notes | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Share initial findings from workshops | IDRC |
| Early November | ||||||||
| Synthesize findings and create feature list | IDRC |
| Early-mid November | ||||||||
| Scope and prioritize website feature set | WIC, SI, IDRC |
| Mid November | ||||||||
| Build back-end functionality | SI | Mid-late November | |||||||||
| Finalize job poster interview questions based on feature set | WIC, IDRC | Mid November | |||||||||
| Job poster interviews | WIC | Late November | |||||||||
| Refine mockups and userflows for feature set | IDRC | Late November |
October
| Task | Who | Status | Notes | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
Co-design session 1 | IDRC |
| |||||||||
Co-design session 2 |
|
September
| Task | Who | Status | Notes | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Actively recruit for co-design | IDRC, WIC |
| Send invitations with registration form links | ||||||||
| Select participants for Co-design by Sep 19 |
| ||||||||||
| (Cont'd) Discovery conversations with WIC staff |
| ||||||||||
| Discovery conversations with job posters | Objective: 4 to 8 interviews |
August
| Task | Who | Status | Notes | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
Plan co-design workshops | IDRC |
| |||||||||
Prepare for co-design recruitment | IDRC, WIC |
| Identify people and orgs to contact. Prepare email templates, registration form, CLA, media release, consent forms | ||||||||
Send out call for interest | IDRC, WIC |
| |||||||||
Receive ethics clearance | IDRC |
| |||||||||
Discovery conversations with WIC staff |
| Questions to answer:
|
July
| Task | Who | Status | Notes | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
Revise / Finalize REB | IDRC |
| |||||||||
Begin planning co-design session 1 | IDRC, WIC |
| See: WIC Co-design Planning | ||||||||
Begin REB approval process | IDRC |
| |||||||||
| Draft Survey for job seekers | IDRC, WIC |
| Instead of survey, focus on co-design. See survey planning wiki page. Draft / prototype survey created in Google Forms. |
June 2022
| Task | Who | Status | Notes | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Formulate draft timeline | IDRC |
| |||||||||
| Decide on project coordination | IDRC, SI, WIC |
| Meetings every 2 weeks or as needed | ||||||||
| Draft REB application | IDRC |
| Draft is complete. Awaiting review before submission. | ||||||||
| Finalize timeline | IDRC, SI, WIC |
| Done for now |