Contact Community Conference/unconference planners to learn logistics for UCamp (location, type of room, supplies, times for lunch and breaks, etc).
Contact Lead of Programmer's Cafe to start syncing up plans for collaborative project(s).
Detemine if planning meetings will use Breeze, conference line, etc. If using Breeze, make sure planning participants know how to get into Breeze and use it before the calls start.
Send out emails to Community lists asking for volunteers to help plan the UCamp. Do this several times and as early as possible!
Create links from "Fluid UCamps - Planning" page, main Fluid web site and Meetings pages so people can learn about the UCamp.
Send postings to community lists (Fluid-work, and community the camp is for) announcing the UCamp and first planning meeting.
Planning with UCamp Team
Select the UCamp theme - what is the main goal to accomplish.
Determine who from Design Community will attend UCamp.
UCamp Attendance Sign up should be a separate child page from main wiki planning page and include:
name
role
institution
Determine who is the UCamp Audience
Junior Designers
Senior Designers
Developers
Project Managers/Coordinators
Curriculum Designers
A mix (if so, what estimated percentage of each)
Who wants to present at UCamp and on which topic(s)?
UE team members may have topics of interest they want to share as presentation
Canvas Community via community list for topic suggestions
If you are going to do topic canvasing, do so early in the planning process.
Have separate child wiki page for Community Suggestions
Create sign-up list for speakers/topics on UCamp Planning wiki