UCamp Planning Guidelines

Determine the community, date, and geographic location of the UCamp
Create a wiki planning page in respective community
Contact Community Conference/unconference planners to learn logistics for UCamp (location, type of room, supplies, times for lunch and breaks, etc).
Contact Lead of Programmer's Cafe to start syncing up plans for collaborative project(s).
Detemine if planning meetings will use Breeze, conference line, etc. If using Breeze, make sure planning participants know how to get into Breeze and use it before the calls start.
Send out emails to Community lists asking for volunteers to help plan the UCamp. Do this several times and as early as possible!
Create links from "Fluid UCamps - Planning" page, main Fluid web site and Meetings pages so people can learn about the UCamp.
- Send postings to community lists (Fluid-work, and community the camp is for) announcing the UCamp and first planning meeting.

Select the UCamp theme - what is the main goal to accomplish.
Determine who from Design Community will attend UCamp.
- UCamp Attendance Sign up should be a separate child page from main wiki planning page and include:
  - name
  - role
  - institution
Determine who is the UCamp Audience
- Junior Designers
- Senior Designers
- Developers
- Project Managers/Coordinators
- Curriculum Designers
- A mix (if so, what estimated percentage of each)
Who wants to present at UCamp and on which topic(s)?
- UE team members may have topics of interest they want to share as presentation
- Canvas Community via community list for topic suggestions
  - If you are going to do topic canvasing, do so early in the planning process.
  - Have separate child wiki page for Community Suggestions

Lightning Talks need separate child page from main wiki planning page and include:
- Description of what a Lightning talk is with links to further information
- Suggestions on length of talk and structure
- Suggested Topics List (participants suggest topics they want to hear)
- Sign-up List (Lightning talk presenters sign up)
- By their nature Lightning Talks are brief and some may occur on the spur of the moment at the UCamp.
- Be prepared for flexibility!
Take notes from meetings and post on wiki planning page
Schedule next planning meeting
- Meeting frequency often increases as UCamp date approaches.
Send email to community lists summarizing UCamp planning and also, encouraging people to attend.
- Reminder emails should be sent out frequently, especially to encourage the community's involvement.
Collect or make arrangements for any needed supplies at UCamp such as: flip charts, markers, post-its, paper, and so on.

Meet with Designers to determine collaborative project
- How to find a small component piece that we could work with?
- Canvas Community via community list for topic suggestions
  - If you are going to do topic canvasing, do so early in the planning process.
  - Have separate child wiki page for Community Suggestions
- Make sure that mockup html/css code is ready for the UCamp
- Make sure designers have a chance to do some user research ahead of the UCamp
- Brief all designers before UCamp on design rationale for collaborative project
- Determine logistics of how to conduct collaborative session with developers (how to spread Designers out, small groups, etc)
Meet with Developer Lead for Programmer's Cafe to coordinate ahead of time and describe project ideas, requirements, etc.
Try and work with Developers to so they can have their appropriate coding environment setup ahead of time.

Send to lists email requesting Feedback on UCamp
- What worked
- What needs improvement
- Ideas for future UCamp topics
Start thinking about the NEXT UCamp!!!